Detailed below are fact sheets that will help your organisation with the recruitment, support and supervision of volunteers.
- Designing a Successful Volunteer Recruitment Advertisement
- Guide to Interviewing Volunteers
- Reference Checks
- Preparing for a Volunteers First Day
- Induction Checklist
- Volunteer Agreement
- Motivating and Thanking Volunteers
- Volunteer Expenses
Useful Information for Organisation Registration
When you first register your organisation on I-VOL, your organisation will be assigned either to Volunteer Ireland or a local Volunteer Service depending on the county or local area you are based in. You will receive an email confirming this.
I-VOL will accept the registration of any not-for-proﬁt organisation – this may include charities, community groups, co-operatives and statutory organisations such as health centres, schools, hospitals, etc. We may ask to see your constitution or set of rules to clarify this. We will not register volunteer opportunities on behalf of’ individuals or for for-proﬁt organisations.
Registering your volunteering opportunity/ies
Once you have registered your organisation, you will receive a key/password via email. When you receive this, you can begin adding volunteering opportunities to I-VOL. You can access the volunteer opportunity registration form here.
Your volunteering opportunity will be “managed” by Volunteer Ireland or your local Volunteer Centre. When registering your volunteering opportunity/ies, you will have the choice to make it available in other counties/local areas and it will appear in search results in those counties also.
I’ve registered a new volunteering opportunity on I-VOL. What happens next?
Before your volunteering opportunity goes live on I-VOL, it will be reviewed by the I-VOL team and we may be in touch with you directly should we need clarification, more information or to make any necessary changes.
Once the opportunity is verified and posted to I-VOL, it will be available to be viewed by potential volunteers.
We would appreciate if you could let us know when this role is filled so we can keep I-VOL up to date. As part of our data cleansing policy, we will automatically de-active roles either on the date you request, or after three months. You will be notified when this happens.
How can I update an existing volunteer opportunity?
If you wish to update an existing volunteer opportunity(ies) the person who posted the opportunity should contact his/her local Volunteer Centre or Volunteer Ireland who can update the opportunity(ies) on your behalf. You will receive an email confirming this.
Referral of Potential Volunteers
Volunteers who are interested in the volunteer opportunity/ies you register will either be referred to you by a local Volunteer Centre or will make contact with you directly.
It is your responsibility to follow up with all potential volunteers in a timely manner.
From time to time, your local Volunteer Centre or Volunteer Ireland will check in with you to establish if there have been any successful placements of potential referred volunteers.
Responsibilities of Organisations regarding Volunteer Recruitment and Management
Please note that it is the responsibility of your organisation to select the appropriate volunteer for your organisation. The I-VOL team have no responsibility in relation to the suitability of any potential volunteer for any volunteer role. We also have no responsibility for the actions of any volunteer during any part of the volunteering process, including recruitment.
For useful information and tips on volunteer management please visit www.volunteer.ie or contact your local Volunteer Centre
Support/Assistance from Volunteer Centres
Where a Volunteer Centre is present in your county, they can assist you by phone/email/face to face if you have any queries or need assistance. They will also follow up with you by phone/email in the months following your registration to check if you were successful in finding suitable volunteers or to see if you need any further assistance.
Support/Assistance from Volunteer Information Services
The aims of Volunteering Information Services in Ireland are the same as Volunteer Centres. The difference between the two is that there is no location with full time staff matching volunteers and organisations. Instead, this is done through the website of each Volunteering Information Service.
Where a Volunteer Information Service in your county, they can assist you by phone/email/face to face if you have any queries or need assistance. They will also follow up with you by phone/email in the months following your registration to check if you were successful in finding suitable volunteers or to see if you need any further assistance.